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Llandogo Millennium Hall Holmfield Drive, Llandogo, Monmouth, NP25 4SQ www.llandogomh.co.uk
Booking Form |
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Reason for Booking: |
Date Required: DD / MMM / 2012 |
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Time |
Start: HH: MM |
Finish: HH: MM |
Total Hours: HH: MM |
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Valley View (1) |
Yes/No * |
£14.00 (£7.00) * per hour |
£ |
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Wye Room (1) |
Yes/No * |
£8.50 (£4.25) * per hour |
£ |
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Stage Use (2) |
Yes/No * |
£50.00 (£25.00) * |
£ |
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Sound System |
Yes/No * |
£50.00 (£25.00) * |
£ |
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Stage Lighting |
Yes/No * |
£60.00 (£30.00) * |
£ |
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Cooker (3) |
Yes/No * |
£5.50 per hour |
£ |
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Exhibition Display Stands † |
Yes/No * |
£80.00 |
£ |
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Display Boards † |
Yes/No * |
£10.00 |
£ |
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Catering: Tea/Coffee and Finger Buffet can be provided at reasonable pro rata costs by arrangement – please refer to web site |
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* Delete as required |
Total Charge |
£ |
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† Subject to availability |
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‡ to cover any possible breakages and cleaning; this Deposit will be banked and is refundable if deemed appropriate at the LMH committee's discretion |
Deposit ‡ (Initial Payment) |
£ 100:00 |
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Due Date (4 weeks before event) DD / MMM / 2012 |
Balance |
£ |
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1 Figures in brackets only relate to hire by bona fide local hirers for private use and for regular hirers; hire time to include preparation and clearing times
2 The Stage charge applies for the FULL stage; the small stage that is usually erected is included in the hire fee; the Stage can only be erected and disassembled by the Llandogo Millennium Hall Committee approved team
3 The Cooker may only be used by those specifically trained and named by the Llandogo Millennium Hall Committee
4 The Sound and Stage Lighting may only be used by those specifically trained and named by the Llandogo Millennium Hall Committee
CONDITIONS OF HIRE
1 The Llandogo Millennium Hall Committee reserve the right to refuse bookings
2 The Hirer shall ensure that the numbers within the Hall do not exceed the stated capacity for their particular event
3 Any losses and damages incurred shall be paid for by the Hirer, from the Hirer’s deposit
4 Nothing, such as smoke machines, shall be used that is likely to trigger the smoke detectors or the fire alarms
5 No things, such as drawing pins, shall be used in any woodwork to avoid irreparable damage, otherwise a £25 charge may be applied
6 The Hirer undertakes full responsibility for any equipment brought into the Llandogo Millennium Hall and should ensure that it is in good working order
7 The Hirer undertakes to become fully aware of the Fire Regulations
8 Emergency Exits must be kept clear at all times
9 The Hirer agrees to ensure that at the end of the hire: -
a ALL windows are CLOSED and LOCKED
b The HEATING is switched OFF
c ALL water taps are turned OFF
d ALL chairs are stacked in 3’s maximum
e ALL tables are stacked at the back of the Hall, no higher than 10 high; new tables to be stacked on stand
f ALL lights, including toilets lights, are switched OFF
g ALL doors are LOCKED
h ALL rubbish is removed completely and taken away from the Hall and it’s grounds, otherwise a £25 charge may be applied
i All areas used by the hirer are left clean and tidy, otherwise the costs of cleaning may be deducted from the Hirer’s deposit
j The Millennium Hall keys will be returned to a Llandogo Millennium Hall Committee Member or Roger Brown’s shop
10 Hirers are expected to make their own insurance arrangements in order to cover their particular liabilities and circumstances
HALL CAPACITY
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Room |
Type of Function |
Capacity |
Capacity for Disabled, infirm and Children < 12 |
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Valley View |
Events with seated dining – Weddings, Balls, etc. |
100 |
75 |
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Events with displays, stalls, etc – VPA Show, Exhibition |
180 |
135 |
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Activity Events – Dance Classes, Badminton |
50 |
50 |
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Standing Events – Live Bands with no dancing |
240 |
180 |
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Events with seated audience – School Shows |
140 |
140 |
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Wye Room |
All events |
30 |
20 |
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Hirer: |
print name |
Signature: |
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Telephone: |
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I agree to all of the above mentioned “Conditions of Hire” |
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Address: |
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For LMH: |
print name |
Signature: |
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Date of Booking: |
DD / MMM / 2012 |
PLEASE LEAVE THE LLANDOGO MILLENNIUM HALL AS YOU FOUND IT